Frequently Asked Question
What information should a signature contain?
No legal disclaimers or similar information must be added. This, together with statutory information in connection with our charitable status, is added automatically to mails going to external recipients.
An example of a ‘good' signature is given below. Note that the first line contains the name and address information, and will automatically wrap to a new line if necessary. It is also worthwhile using a smaller font for the signature. Feel free to use commas and/or spaces rather than the vertical bar as a separator:
Fred Bloggs | Deputy Head of Everything | Royal Botanic Garden Edinburgh | 20A Inverleith Row, Edinburgh, EH3 5LR, Scotland, UK
Tel. +44 (0)131 248 2999 | Fax +44 (0)131 248 2901
fbloggs@rbge.org.uk | www.rbge.org.uk
How do I set up a signature?
Windows users can set up their signature in Microsoft Outlook:
Outlook 2016 : File menu | Options | Mail | Signatures... button
You can choose to include signatures in new messages and forwards or replies.
Office 365 Webmail users should:
Choose Settings (cog icon, top-right) | View All Outlook Settings| Compose and reply.
You can choose to include signatures in new messages and forwards or replies.
Mac users: Microsoft Entourage should use Tools | Signatures | New
Mac Mail users : Mail menu | Preferences... | Signatures... button